Location: Idleb Governorate
Job Purpose:
Under the direct supervision of the Food Security Project Manager– the Senior Project Officer for emergency will support the coordination and supervision all field activities including program planning, implementation, reporting, and coordination with other organizations and stakeholders on field level.
Objectives:
The Senior Project Officer for Emergencywill support the coordination and supervision the emergency project and will oversee and support the filed team in all stages (assessments, registration, distribution, redemption, communication, planning and monitoring). Ensure work done is carried out against agreed quality standards, and ensure the project stays within assigned schedule.
Support the planning and implementation of all food distribution activities:
- In coordination with the Project Officers, Project Assistants, and outreach workers ensure the safe and efficient distribution of cash for food according to project standards.
- Assist the Project Manager in the planning and scheduling of all food field activities, with supervision from the Project Manager and input from Team.
- Participate in the registration processes for the vulnerable households across the locations mentioned, and ensure all the information requested are in place.
- In time of a rapid-onset emergency, assist the Project Manager in rapid assessments, analysis, decision making, and response activities, including support to other sectors and teams.
- In coordination with Manager, support initiatives to gather data, information, or feedback related to the program from various stakeholders. Contribute to tool and process design, implementation, reporting, analysis, and decision making.
- In coordination with Project Manger ensure that all necessary preparations for distributions are completed, local councils notification, coordination with logistics team, and printing of distribution sheets.
- Coordinate with the logistics department and Access team to facilitate the implementation of the work plans according to its various stages.
- Ensure that all teams traveling follow necessary safety protocols, including communication, road safety, and emergency supplies.
- Supervising the Cash Distribution Team and ensure that they have good understanding of how to set up a safe and efficient distribution, including site selection, communication to beneficiaries, and management of problems that may arise.
- Participate in the overall efficient management of project information.
- Provide internal reports with complete, verified information to Project Manager on time.
- Ensure that all distribution/redemption records and daily distribution/redemption reports are properly filled out, signed, and filed.
- Share any concerns or recommendations related to the safety and efficiency of distributions/redemption/ registration or the overall effectiveness of the emergency program to the Project Manager.
- Ensure Team completes their appraisal, including professional development plans.
- Ensure all emergency team are informed of any updates to project plans or approaches on a timely basis.
- Ensure all emergency team are able to share their questions and recommendations related to the project openly with their supervisors, and that those questions and concerns are communicated to the Project Managers.
- Ensure all Emergency Team are treating other team members, community members, and beneficiaries with respect and dignity.
- Participate in the payments procedures and share the payments with Project Manager a timely manner.
Key Performance Indicators:
- 95% of Planned monthly and weekly activities are implemented in time.
- 90 % of planned target of the project is achieved.
- Number of successful distributions/redemptions activities performed in the field.
- Number of reports shared and submitted on time.
- Number of registrations, assessments procedures are conducted and supervised.
- Number of assessments, designs and reports has been reviewed, prepared and submitted in a timely manner.
- 90% of requested information, inputs and documents ready on time.
- 100% of the program documentation produced at the base level are reviewed, scanned and shared with Project Manager in Syria in timely manner.
- 90% of payments prepared on timely manner.
- University degree in related field.
- Experience in implementing emergency projects for 2 years.
- Past job experience for at least 3 years in similar position
- Management skills.
- Fluency in written and oral Arabic.
- Good English language skills (written, speaking, and reading).
- Excellent written and verbal communication skills, multi-tasking, organizational and prioritization skills.
- Very good computer skills (MS office Excel, Word and Outlook).
- Using data collection tools such as KOBO, ODK and iForms.
- Excellent interpersonal skills for relationships with team members and local communities.
- Ability to work well in a team in difficult circumstance.
Interested and qualified applicants should apply by filling out the application form through this link
Emergency Senior Project Officer – Fill in form
Current and former ACTED staff who left on or after January 2025 and are interested in the position must apply on or before 14/03/2026. Applications from these candidates will not be considered after this date
Only the shortlisted candidates will be contacted.
By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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