Finance Manager has the following responsibilities and duties:

Main Tasks:

1. Ensure budget-holders are provided with the information and training they require in order understanding donor guidelines, compliance issues and Medglobal Syria grant management procedures, and that this forms part of the induction of new staff.
2. Ensure that monthly budget vs actual report produced with analysis in a timely manner and ensure Budget holders are actively providing feedback on the report.
3. Ensure full compliance with Medglobal Syria operating standards for grant management and working with implementing partners, including recommending remedial action and implementing action plans where standards are not currently met.
4. Ensure the grant management systems budget and phased budget regularly updated.
5. Ensure systems that are in place to monitor grants on monthly basis are working effectively and liaise closely with the field finance officers and budget holders to support the analysis of variance.
6. Ensure donor reports are prepared accurately and in line with donor reporting requirement in a timely manner.
7. Review and ensure that monthly sub-office report for completeness accuracy and input the system.
8. Review Partner files and make recommendations.
9. Identify training/workshops/coaching needs for staff in the above areas of work and where necessary coach or conduct the required training courses in consultation with the Budget and system support manager.

10. Attend or ensure appropriate coverage for relevant meetings.

11. Work collaboratively with program and finance team members to represent balanced perspective on sectoral funding allocations.

12. Perform other duties as assigned.

13. Keep informed of organizational announcements, activities and changes via regular reading of Medglobal Syria Intranet and other corporate communication tools.

Budgeting/Management/Commitments/Reporting:

· Lead the preparation of proposal budgets and amendment requests in collaboration with field partners and with input from program officers.

· Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grant proposals and private funding.

· Assist in the development of the annual program team operating budget and monitor actual performance developing income projections.

· Review and/or generate financial reports for compliance with and donor requirements analyze spending trends and provide feedback and analysis to sector team leaders and field colleagues on areas with significant over or under spending.

· Prepare close-out documentation at end of funding cycles in compliance with government regulations.

Audit/Compliance/Capacity Building:

· Address government and Medglobal Syria audits in partnership with national/program offices, providing required information to auditors and participating in the defense of disallowed costs.

· Facilitate training sessions on topics such as grants management, general accounting, internal controls and administrative systems, as well as sectoral specific topics to field staff as needed and assisting field offices with interpreting regulations to ensure compliance.

Policy/Procedure Development:

· Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles (GAAP), Medglobal Syria finance policies, and government and other donor regulations.

· Provide expert consultation regarding the implementation of cost allocation methodology (CAM) at a project/grant level.

Technical or Sector Expertise (provide expertise in one of the following areas):

· Utilize knowledge of and expertise working in or with a particular technical sector and utilize this knowledge to manage a portfolio of grant programs from multiple donors.

· Prepare financial plans, proposal budgets, amendments, and extensions for the life of an award up to and including close-out.

· Ensure headquarters and regional support costs are appropriately represented within each budget submission.