Cash Management and Accounting

·       Manage cash operations, including advance disbursements, payment of invoices, and direct bills.

·       Monitor office cash balance and prepare weekly cash reconciliations.

·       Maintain accurate records of all cash transactions in the physical cashbox.

·       Ensure proper paper documentation and administration for all received and disbursed funds.

·       Exchange currency and document the process in compliance with internal controls.

Documentation and Compliance

·       Check the accuracy and completeness of financial documents and reject incorrect or incomplete submissions.

·       Ensure all financial documents are scanned, properly filed, and archived according to PIN procedures.

·       Maintain a physical and digital List of Advances, confirmed by the employee's signature for each transaction.

·       Track advances and ensure timely clearances or refunds by staff members.

System Entries and Digital Archiving

·       Record all financial transactions in the accounting system (Navision).

·       Upload supporting documents and transaction data into ELO.

·       Maintain and organize payments records and related archiving.

Support to Projects and Office Operations

·       Provide financial assistance and guidance to program and project staff as needed.

·       Monitor and control operational costs required for the functioning of the office.

Other

·      Other tasks assigned by employee’s Line Manager corresponding to actual needs of the mission, programs, and projects.

·      Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies and relevant guidelines.