Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:

• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available

• At the request of the line manager, obtaining different quotations from suppliers according to the MS Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

and accounting procedures related

completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. updating information on purchase lists after purchases are made

Assisting in reception control process with the storekeeper

• Performing delegated tasks according to his / her activity and as specified in his/her job description

Providing estimated amount of the purchases in progress to the Log & Supply Manager for the monthly cash request submission to Finance.

• Search for new suppliers according to the need and update the suppliers list on quarterly basis.

• Updating status of orders with estimated delivery dates on the order follow-up sheet and share with requestors on weekly/biweekly basis.

• Checking quantity and quality of the goods at reception time against the PO specifications and/or samples, involve the requestor or concerned technical person (log/admin/med) for quality check of technical items where needed.

• Participation in the periodic inventory of the warehouse.

• Supporting on reception and delivery of goods at warehouse.