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Position Overview
The Procurement Officer is responsible for executing and monitoring the procurement of goods, services, and works in compliance with WHH procurement guidelines and donor regulations. The role involves close coordination with program teams, suppliers, and other departments to ensure timely and efficient delivery of procurement needs, supporting overall program implementation.
Procurement Operations
- Manage and maintain up-to-date vendor databases and price lists.
- Identify suitable suppliers, obtain quotations, and conduct initial assessments.
- Ensure all procurement actions comply with WHH procurement policies and donor requirements.
- Review and process Supply Purchase Requests (SPRs), quote requests, and quotation analyses.
- Carry out purchases in line with validation thresholds and WHH procedures.
- Verify procurement documentation completeness, including required signatures, stamps, and dates.
- Ensure procurement files are properly documented, archived, and accessible for audits.
Market Assessments and Supplier Engagement
- Conduct regular market assessments to identify vendors and monitor price trends across Syria.
- Negotiate pricing, delivery schedules, and contract terms with suppliers to ensure value for money.
- Monitor supplier performance and report issues or irregularities to the line manager.
- Maintain and regularly update the Approved Supplier List (ASL).
- Participate in due diligence processes for supplier vetting and validation.
Coordination and Planning
- Collaborate with program and logistics teams to develop procurement plans aligned with project timelines.
- Coordinate with technical teams to ensure that specifications for goods, services, and works meet quality standards.
- Attend program management and coordination meetings to provide procurement updates per project or grant.
Documentation and Reporting
- Support tendering processes, including e-tenders via the EU-Supply platform.
- Prepare accurate procurement documentation and submit payment requests to Finance in a timely manner.
- Ensure the SPR Tracker is regularly updated with relevant data (status, timelines, comments, etc.).
- Monitor procurement progress, identify delays, and provide updates or justification to relevant teams.
- Review payment orders for completeness, accuracy, and proper authorization prior to submission to Finance.
Support Functions
- Manage local purchases and ensure proper delivery and documentation of goods received.
- Maintain clear communication with suppliers for all local procurement activities.
- Support the procurement team in planning and implementing emergency or large-scale purchases when required.
Other Duties
- Perform other relevant duties assigned by the Operations Expert as needed to support overall supply chain performance.
Qualifications & Experience
Education: University Degree or colleague diploma in Supply Chain Management, Business Administration, Logistics, or related field.
Experience: Minimum 2–3 years of professional experience in procurement or supply chain roles, preferably with an NGO or humanitarian organization.
Skills:
Strong understanding of procurement principles and donor compliance.
Proficient in Microsoft Office, especially Excel and Word.
Experience using procurement platforms such as EU-Supply is an asset.
Excellent negotiation, communication, and interpersonal skills.
High attention to detail and strong organizational skills.
Our offer
We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,
WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.
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Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by June 11, 2025. Arabic CVs will not be considered. Only short-listed candidates will be contacted.
Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.