The Support Functions Officer will be responsible for the following key tasks:

1. Financial Support

• Support the monthly financial closure process for the Syria office, including collecting and reviewing supporting documents.
• Assist in budget tracking, forecasting, and reporting in collaboration with the Regional Support Coordinator and HQ.
• Maintain accurate filing and archiving of all financial documents for Syria operations, ensuring compliance with donor and internal procedures.
• Prepare and process payment requests and ensure timely follow-up with vendors and service providers in Syria.

2. Procurement and Logistics

• Follow BSF’s procurement procedures for goods and services in Syria, including preparing purchase requests, RFQs, selection memos, and purchase orders.
• Track deliveries, manage inventories, and update the asset register for the Syria office regularly
• Support logistics for field missions, training sessions, and events within Syria, including booking venues, accommodations, and transport.
• Ensure proper documentation and archiving of all Syria related logistics processes

3. Administrative and HR Support

• Assist in maintaining HR files for Syria staff, tracking leave, and supporting recruitment logistics for the Damascus office.
• Coordinate with local service providers in Syria and support contract follow-ups (insurance, phones, office maintenance, etc.).
• Support onboarding of new team members and consultants in Syria.
• Maintain organized filing of administrative documentation related to Syria operations in both physical and digital formats.
• Assist with the national registration procedures and ensure compliance with national regulatory obligations

4. Collaboration and Internal Coordination

• Work closely with the Regional Support Coordinator and the Syria project team to ensure smooth implementation of operations.
• Coordinate between the Damascus office and the regional office in Amman as needed.

Profile

At BSF, we recognize the value of a diverse range of experiences. If you do not meet every qualification but believe that your skills, knowledge, and motivation make you a strong candidate for this role, we encourage you to apply. We understand that professional experience is not the only path to developing relevant skills; academic, volunteer, or personal experiences may also demonstrate your suitability for the position.

Required Education & Expérience:

• University degree in Business Administration, Finance, Logistics, or a related field.
• Minimum of 2 years of experience in administrative, financial, and/or logistics roles, preferably in the humanitarian or development sector in Syria.
• Familiarity with procurement and finance procedures in donor-funded projects.
• Experience with documentation, archiving, and compliance processes.
• Proficient in Microsoft Excel and other Microsoft Office tools.
• Fluency in Arabic and English (written and spoken).