Recruitment, Induction, and Contracts Management

• Coordinate and facilitate delivery of timely recruitment and selection processes
• Ensure completeness of all recruitment documentation (from staff requisition to filed signed contracts and contract amendments).
• Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone …Where applicable).
• Timely coordination with the HR Manager in terms of contract extension, end of contract notice and new contracts.
• Prepare and issue service contracts and volunteer agreements in line with required approvals from AM/CHRM

Benefits and Compensation

• Timely processing monthly national payroll changes and submit the same to the payroll focal point
• Advice and participate in benchmark processes with purpose of maintaining adequate, affordable and attractive reward package.
• Ensure all staff in your respective location have all details related to Social security payments

Performance Management

• Coordinate and facilitate Let’s Talk processes to ensure each staff has agreed annual performance objectives with clear deliverables, clear success measures, and Learning development.
• Review all completed Performance review and provide input to Senior HR Officer to develop the training plan
• Make follow up on performance related gaps as reported from the Let’s Talk sessions in coordination with the CHRM and AM.
• Provide periodic orientation session to staff so as to understand application of various forms of Let’s Talk and how this is linked to JPs
• Ensure timely probation appraisal and implement required action.

HR Data Management and Reports

• Timely updating of GOLD in accordance with OGB standards. Ensure data entered into the system is 100%.
• Monthly updating of Organogram to reflect Payroll and GOLD system data.
• Updating of Physical file and ensure all required documents are in the hard copy file and in the GOLD system.
• Prepare monthly HR reports by 5th of each month, this will include Staff List Tracker, Let’s Talk Tracker, Field Audit Tracker, Leave Tracker, Timesheet Tracker, Absence tracker and recruitment tracker sharing all information with HR Manager
• Maintain a consistent personnel filing process containing all documents of staff based on guidance provided by the HR Manager and required by Law.

Policies Implementation and Compliance

• Awareness creation for Code of Conduct and all relevant policies to it. Conduct periodic refresher
• Ensure application of staff handbook in decision making to enable consistency, fairness, and equity.
• Communicate need for change to any locally developed policy to the Country HR Manager
• Implementation of HR minimum Standards as per the guidance provided by the Country HR Manager from time to time.

Employee Relations Matters

• In Coordination with the Country HR Manager manage employee relations disputes, complaints and conflicts in a professional manner with the aim of empowering employees and supervisors to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner

• Through weekly team meetings remind staff on teamwork, grievances resolution and values of Oxfam

• Report all Employee Relations Matters to the Country HR Manager or through whistleblowing channels.

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights

• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Other duties may be reasonably required in supporting the delivery of team objectives and outcomes including as required travelling to other hubs at short notice.

Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights

Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles