Executing the stock management activities (receipt, storage, and issuance to projects or 
other departments of medical supplies, food items, spare parts, tools, equipment and/ or 
other logistics materials), according to the line manager’s instructions and MSF standards 
and protocols, in order to ensure the overall functioning of MSF activities.
Job Title: Warehouse Storekeeper
Employer: Médecins Sans Frontières - Belgium
Duty Station: Aleppo
Contract status: Service Agreement for 6 months, renewable
Type of contract: Full time
number of FTEs 
required 1
Start Date: As soon as possible Page 2 of 3
Accountabilities:
• Supervising materials and goods orders and dispatch in order to ensure its rational 
use. 
• Receiving orders and deliveries, identifying and reporting potential discrepancies 
against cargo manifest or others. Stores materials in accordance with the system in 
force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of 
goods. Checking the received cold boxes and controlling the cold chain-monitoring 
card
• Storing materials in accordance with the system in force in order to ensure continuous 
availability ensuring that all items are well organised and correctly stored, well 
protected, fully identified and easily accessible (cleanliness, security, access, etc.). 
• Monitoring the store temperature and ensuring Cold Chain items are stored in an 
adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, 
expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport 
means) weighs and labels freight with corresponding shipping number, destination, 
number of shipping units, waybill number, weight and mode of transport in accordance 
with the line manager’s instructions.
• In conjunction with the line manager, performing physical stock counts in accordance 
with the frequency previously defined. Following up stock levels with regards to alarms 
thresholds, stock out and expiry dates. 
• Controlling warehouse limited access to authorized personnel and ensuring doors and 
other exits are secured. Immediately informing the line manager of any problems 
arising in the course of the work, particularly with regard to damage, loss, attempted 
break-ins or theft in the warehouse 
• Assisting the line manager with preparation of the stock reports.
MSF Section/Context Specific:
• Performing any other tasks as assigned by the supervisor, in line with the needs of 
the mission
• Ensure proper labelling, storage, and categorization of goods in the warehouse or 
storage area.
• Ensure that the storage area is clean, organized, and free from hazards, Follow safety 
regulations and best practices when handling equipment, materials, and chemicals.
• Implement stock rotation procedures to minimize product expiration or obsolescence.
• Ensure that medical and non-medical items are stored safely and in accordance with 
regulatory guidelines.
• Organize inventory in a manner that promotes easy access and efficient stock rotation 
(FEFO, FIFO or LIFO method).
Data Management: 
• Ensure data encoded in Unifield is correct and regularly updated as per the activity, 
especially related to receptions, deliveries, stock level. Page 3 of 3
• Use the same mindset for any other data reported (temperature, stock cards, 
waybills…).