Position Reports to: Supply chain coordinator and Head of supply chain
• Position technically supervises supply chain sr. assistant and assistant
• External: May Serve as AFH/SYD Supply Chain representative in outside meetings, other non-
governmental organizations, inter-agency groups and foundations.
Main Duties/Responsibilities:
Major Responsibilities:
Under the direct supervision of the Supply Chain coordinator and head of supply chain, the Supply Chain officer will
be responsible for the following:
1. Procurement Management
• Lead Market Analyses by collecting, organizing, and analyzing market data and sharing results with program team
and field Coordinators/ Managers.
• Lead the bidding process by developing and issuing requests for proposals (RFP), Request for Quotations (RFQ),
and completing a purchase request process
• Ensure review and execution of procurement contracts in timely fashion
• Manage relationships with suppliers, and program staff
• Make sure supply chain monthly and quarterly reports are submitted on time to the leadership team.
• Ensure all Suppliers' information is filed and maintained confidentially in all offices.
• Ensure compliance to the organization and donor policies in the procurement of program supplies and assets
2. Inventory Management
• Ensure effective handling of inventory.
• Implement the organization inventory policies with regard to all project Items including cycle count, reporting
discrepancies.
• Produce grants ending and year-ending inventory reports in a timely manner.
• Coordinate inventory disposal procedures
3. Assets Management
• Develop Assets maintenance, including repairs tracking and insurance coverage process.
• Ensure spot-checks are done systematically, documented and reported for all the organization assets, inventory
and equipment every 6 months.
• Handle asset and property disposal, including auction management
• Ensure that grants inventory and asset report is accurate, regularly produced, reviewed and approved before the
Grant closing date.
4. Logistics and Fleet Management
• Conduct transport needs assessments
• Develop and supervise fleet movement plans, vehicle maintenance, drivers assignment, vehicle safety, and fuel
consumption.
• Develop vehicle management cost analysis
• Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making processes.
The Supply Chain officer is a key position to the success and delivery of quality process, The Logistics officer is
responsible to support the operations management Roles in the Offices in the planning, execution, and monitoring
of supply chain activities according to program priorities in compliance with organizational Supply Chain policies
and procedures and donor rules and regulations. The Supply chain officer also provides support to the overall
response of the operations
Qualifications and Education Requirements:
Preferred graduate with bachelors or Diploma in logistics/supply chain management or in engineering/ business
management, relevant experience considered.
General Work Experience:
Minimum 2 years of progressive Supply Chain professional experience,
• Experience working with in an ERP environment
• Experience with Data Analysis
• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.
Skills:
• Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight
deadlines.
• Strong computer and communication equipment skills, including in Microsoft Office applications.
• Strong communicator, negotiating to facilitate and presenting
• Able to work effectively in a highly matrixed structure
• Excellent training and coaching ability
• Ability to travel to remote field offices.
Language Skills:
• Fluency in English and Arabic is required
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.