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Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
The Program / Department / Team
The Mercy Corps Subaward and Compliance Department supports all financial and compliance aspects of
sub-grant management and partner engagement. In its role as a support to the Syria Program Department,
the Subaward and Compliance Department is responsible for ensuring subrecipients are compliant with
donor regulations as well as Mercy Corps’ internal policies and procedures. It supports the program team to
ensure that financial resources are used efficiently and effectively. The department is involved in pre-award
and due diligence processes, contracting, financial report support, reviews, and approvals, payments,
capacity development, compliance reviews and audits, close-out. The department is also a main actor in
ensuring partnership strategy is embedded in programming, by providing on-the-job and ad-hoc support to
partners on all finance and compliance related issues to ensure compliance and also importantly to build the
financial and compliance capacity of partners.
The Position
Working in the Sub-award and Compliance Department under the direction of the Senior Finance and
compliance manager, the Sub-award Finance Officer will work closely with Partners to ensure exhaustive
financial reporting in compliance with donor and MC subawards policies and procedures.
Subaward Management
1. 2. 3. 4. Provide support and first review of Partner Pre-award assessment as per MC Sub-award
procedures,
Draft Partner monitoring plan for Senior Finance and Compliance Manager and Sub-award
Compliance Manager’s review,
Provide first review of partner budgets according to partner budget review checklist,
With the support of the Sub-award Compliance Manager, assist the Partner to prepare the
supporting document matrix for their budget (through meetings with Partner finance staff as needed),
Review sub-award financial reporting package, amounts, calculations and supporting documents,
ensuring compliance with supporting documentation matrix, compile all comments in one document
and once agreed with the Senior Finance and Compliance Manager and Sub-award Compliance
Manager, follow-up issues with Sub-award Finance staff,
6. Assist in sub-award site monitoring visits as per monitoring plan and provide report to Finance
Managers.
7. Maintain subgrant financial files, process sub-award payments and reconcile subgrant financial
tracking to general ledger reports.
8. 9. Track Financial reports submissions and Partner’s payments and update Partner Trackers.
Track Partners’ expenditures against budgets and flag any issues to Programme team and Finance
Managers.
10. Make sure that reports and all supporting documentation is prepared and filed according to MC
procedures.
11. Assist in the training and support for local NGOs, including answering daily questions, training new
hires, making visits to Partners’ offices, etc
12. Assist the Senior Finance and Compliance Manager in responding to audit inquiries and requests for
financial information.
13. To know and be familiar with the Subaward Policies and Procedures, field finance manual,
procurement manual and any additional local policies (National Staff Policy Handbook, cash
management, local travel, etc).
General
• Conduct him/herself both professionally and personally in a manner that reflects positively on
Mercy Corps and does not compromise its humanitarian mission.
• Proactively seek guidance, support, and clarification when needed to ensure effective
performance of duties.
• Perform other duties as assigned.
Capacity strengthening and partner communication:
In coordination with the Subaward Compliance Manager:
1. 2. 3. Support partners with needed trainings and/or coaching;
Hold meetings with partners to coordinate or to resolve challenges encountered, as necessary,
directly or in coordination with other partner focal points (programs or PaQ).
Work with partners addressing areas of improvement needed within their organization’s policies
and procedures in line with recommendations from the pre-award assessment, or as identified
through other interaction or assessments.
Collaboration and Team Support
● Contribute to a collaborative and participatory work environment built on mutual respect and shared
accountability.
● Communicate clearly with relevant teams, align on expectations, and provide constructive input to
support effective coordination.
● Utilize available tools, resources, and systems to enhance performance and achieve objectives.
● Work closely with cross-functional teams, support problem-solving efforts, and contribute to
inclusive and well-informed decision-making processes
SAFEGUARDING RESPONSIBILITIES
● Actively learns about safeguarding and integrates it into their work including with external
stakeholders and direct reports if applicable
● Practices the values of Mercy Corps as detailed in the Code of Conduct and safeguarding policies
including respecting the dignity and well-being of community participants and fellow staff members
● Holds themselves accountable for making appropriate decisions that impact community members
and team members
● Takes responsibility for their personal and professional behavior
● Encourages openness, transparency and communication in their team; encourages team members
to make any reports if they have any concerns using internal reporting mechanisms (i.e. Integrity
Hotline, HR etc.)
● Demonstrates a high level of integrity and treats others with respect
Supervisory Responsibility
N/A
Accountability
Reports Directly To: Senior finance and compliance manager/Subaward Compliance Manager
Works Directly With: Director of Program, Partner Organizations / Sub-grantees; Program Managers;
PAQ Team (M&E and IM); Crisis Analysis Syria (CA-SYR) team; Finance and Operations staff as
relevant.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our
program participants, community partners, other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively engaging communities as equal
partners in the design, monitoring and evaluation of our field projects.
● Two or more years of general ledger accounting experience is required.
● A university degree in finance, accounting or a related business field is required.
● Two years of experience in the Finance Department of an non-government organization is an asset
● Familiarity with major international donor rules and non-profit accounting
● Prior experience with computerized general ledger software
● Advanced computer skills in MS Office programs, particularly Excel and Access.
● Strong analytical skills coupled with a solid understanding of grant management rules.
● Excellent oral and written English skills
● Familiarity with Syrian accounting rules and procedures
Success Factors
A successful Subaward Finance Officer will demonstrate strong attention to detail and the ability to
effectively coordinate and communicate with colleagues across different functions and work styles. S/he will
be able to follow established procedures, manage multiple priorities, and meet deadlines while maintaining
accuracy and compliance. The role requires initiative, adaptability, and accountability for results, with the
ability to quickly learn and apply policies and systems related to subaward management.
The candidate should be able to understand the broader programmatic context while ensuring strict
adherence to finance and compliance requirements. S/he will play a key role in supporting compliant and
timely subaward implementation, balancing control with facilitation. The ability to work both independently
and collaboratively is essential, along with familiarity with financial processes, documentation requirements,
and partner management. Cultural awareness and sensitivity when working with partners are also critical.
Mercy Corps team members represent the organization both during and outside of working hours when
deployed in the field or on official travel. Staff are expected to maintain professional conduct at all times and
adhere to local laws, customs, and Mercy Corps’ policies, procedures, and values in all in-country contexts.
Living Conditions / Environmental Conditions
The position is based Damascus-Syria with travel to support field country programs where partners are
based, which may include travel to insecure locations where freedom of movement is limited and areas
where amenities are limited.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the
communities we serve, we empower all team members to dedicate 5% of their time to learning activities that
further their personal and/or professional growth and development
Team Engagement and Effectiveness
Achieving our mission starts with how we build our team and collaborate. By bringing together individuals
with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex
challenges and drive innovation. We foster a culture of trust and respect, where every team member is
valued for their contributions, empowered to reach their full potential, and motivated to do their best work.
We recognize that building a strong and effective team is an ongoing process, and we remain committed to
learning, improving, and growing together.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all
employees and qualified applicants for employment without regard to race, color, sex, sexual orientation,
religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics
protected under applicable law
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