Key roles and responsibilities:

 

1. PARTNERSHIPS
   • Review partners’ financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and any potential issues to Finance coordinator.
   • Review regular forecasts of project budget utilization and monitors the resource allocation and spending of the respective implementing partners.
   • Monitors the budget for the implementing partners to ensure compliance with donor requirements and WCA's policies and procedures by reviewing the BFU.
   • Submit the importing tool (Agresso) based on the final approved partner financial report to Finance coordinator.
   • Verify completeness and accuracy of all documentation needed, that includes 1st reviewing, sending comments to partners, 2nd reviewing and cross checking with program team.
   • Archive and maintain record of all sub-award documentations and make it available for review.
   • Update the Partnership Tracker on a regular basis.
   • Supports and advises the programme team on all relevant finance issues regarding implementing partners project management with full coordination with Finance coordinator.
   • Participates in regular meetings with partner organisations to ensure that the working relationship between them and WCA is positive, open, and conducive to the successful achievement of agreed objectives.
   • Coordinates with partner organisations to fully understand their work context and operating environment to ensure effective support is provided.
   • Check project budgets and submit to Finance coordinator.
   • Conduct/participate in partner financial and compliance monitoring visits; issue findings with time-bound action plans and follow up to closure.
   • Maintain complete partner finance files in SharePoint (agreements, budgets, amendments, instalments, BFU/BvA, forecasts, reports, supporting docs) per document-retention policy.
   • Provide partners with written finance feedback within agreed timelines (e.g., within 5 working days of report receipt).
   • Support partner audit/evidence packs and coordinate responses to audit queries.

1. ACCOUNTANCY:
   • Manage petty cash and daily payments, ensuring proper documentation, timely liquidation, secure cash handling, and adequate cash availability
   • Review vendors’ accounts monthly and take follow-up action to clear any outstanding balance.
   • Enter and verify accounting transactions in Unit4, ensuring accuracy, completeness, and timely submission, including payments, partner transactions, social security, income tax, insurance, and inter-company entries
   • Work closely with the Finance coordinator in the preparation of monthly closure.
   • Prepares MTA transfers and Review partner's instalments and payment requests in accordance with WCA Financial & procurement rules, regulations and according to the signatories’ matrix.
   • Prepare information required by auditors  and Assists during Audits and follows up on findings,
   • Any other duties as assigned by Area or Finance Coordinator
   • Review and reconcile advance payments.
   • Follow up with Hawalah providers on monthly transfers and reconciliations.
   • Ensures that all bookkeeping/financial documents of partners and War Child are compiled and organized according to international auditing standards.
   • Checks and verifies that all payments are done in accordance with WCA Financial & procurement rules and regulations.
   • Support in the preparation of periodic forecasts.
   • Involved in the budget creation process in cooperation with the relevant team.
   • Conduct monthly cash counts and ensure segregation of duties and safe custody are maintained.
   • Prepare monthly cash-flow forecasts and cash requests aligned to implementation plans.
   • Ensure tax deductions and filings are accurate and timely; liaise with relevant authorities as needed.

1. OTHER FINANCIAL TASKS
   • Prepare audit samples and supporting documentation for internal/External audit 
   • Follow up audit findings and recommendations.
   • Ensure finance processes fully support the activities of the projects.
   • Provide data and analysis as requested by Finance coordinator.
   • Maintain accurate files for supplier invoices, staff expenses claims, petty cash andcreditor payments
   • Support with scanning and electronic filing of financial documents and receipts
   • Provide project budget information and financial reports to project staff as requested
   • Result: Finances are handled in such matter that all financial documents are done according to international auditing standards
   • Conduct periodic spot checks and compliance review.
   • Identifies and manages financial risks by tracking irregularities in financial documents or identifying potential compliance issues.