Finance:

• Ensures efficient and controlled cash management procedures.

• Secures close follow -up of expenses, petty cash treasury, and accountancy of the base.

• Processes payments to suppliers and advances, after checking the supporting documents and keeps accurate and clear related documentation/physical and electronic copies.

• Comunicating with functional line management if any discrepancy in the accountancy justification.

• Files the accounting documents and enters the accounting transactions in the accounting software on daily basis, with support from the direct line manager and/or the accounting

• Manager (ACMA).

• Follows-up on contract and administrative agreements from the initial elaboration to renewals and/or termination (Rentals, Services, etc) assuring compliance with the terms and conditions of the contract.

• Supports the admin manager in

nomin stratve follow-up related to partnership

MoU

agreements and supports with processing the payments to the partners according to MSF's rules and the related Syrian laws.

Main responsibilities

• Assistance for financial documents translation from English to Arabic and vice versa, if needed.

and tasks

• Participate in weekly and monthly reports, weekly and monthly money request.

Human Resources:

Administrative Management of Locally hired staff

Maintain accurate and up to date employees files both digital and physical, ensure confidentiality and compliance with the policies and legal requirements

: Modatin themiroiect ore niorain a vainthy basis.

Makes all administrative information available to the staff (posting, meeting, internal

memo…..)

• Act as the first point of contact for employees' inquiries regarding HR policies and benefit

Help foster a supportive and positive work environment.

Locally hired staff contract management:

• Administrative supervision of employment contracts (draft employment contracts and amendments upon Admin manager request).

• Track end of contract dates and bring them to the attention of Admin manager.

• • Inform the Admin manager about the status of the Job descriptions (in case of not comprehensive and not complete). • Prepare the employment contracts and drawing up amendments. Onboarding and offboarding Welcome / ensure any staff is welcomed upon arrival. Organize briefing and debriefing agenda. : Onsurize riefingmal ebriefingract, the internal regulation, MSF charter, PSEA clause and Job description are signed in proper manner. • Make sure that working space and equipment is available for the newly recruited staff. Annual leaves management: Inform the employees about their annual leaves entitlement. Support the Admin manager to draw up an annual leaves plan. • Track outstanding annual leaves entitlements in MS HR software (Homère) and anticipate adjustments required. PMS • Ensure each staff has an evaluation done timely. Report to Admin manager when there are some delays in the evaluations. • Upload the final evaluation report to Homere Pay Management for locally hired staff: • Creates employee file, enters all necessary information and keep the data up-to date. Upload the necessary documents to Homere. Enter the variable data for pay slips into Homere. Ensure the taxes are deducted according to applicable laws. : Prepares the income tax declaration and social security reports on a monthly and yearly basis. Enter advances into Homere and share the file with Finance assistance. : Collect attendance records from depariment managers and noting any absences, collect overtime forms, check their validity, and enter the various data into Homere Participate in preparing monthly pay slips and check that each slip is correctly filled in, and print pay slips. responding to employees inquiries related to payroll and benefits. : repares final settlement, checks a remaining unpaid leave, adjust Homere variables and prepare all exit documents according to applicable laws. Prepares the payment sheet for daily workers. : Collect the movement logbook together with all supporting document on a monthly basis and prepare the travel allowance payment sheet. • Support in resolving any payroll discrepancies or issues. Recruitment: • Assist in Preparing the vacancy announcement. Co-ordinate written test and interview logistics. Pay Management for seconded staff: • Collecting and checking the supporting documents provided by partners (timesheets, contracts...etc). Enter the data in mission partner staff incentive sheet or in Homere and calculate the monthly incentives. Training and Development:

  • Coordinate trainings, workshops, and other development programs as requested by th &D manager and Admin manage • Ensure the training participants have the full information and the necessary documents related to the training programme and certifications. Support the employees in getting visas and other travel documents for international trainings> • Tracking employees attendance and progress. Archiving and general Administration Pranting He aste, such as and dean eiling activing, HR-correspondence. Help