1. Volunteer Management and Development of the Volunteer Community

• Develop an annual plan for volunteer recruitment and integration across different governorates.
• Assess project and activity needs for volunteers and ensure the provision of suitable and qualified cadres.
• Organize orientation and induction sessions for new volunteers and provide continuous support.
• Establish a clear mechanism for task allocation and follow up on volunteer performance.
• Implement volunteer empowerment activities, including skills-based trainings, meetings, and performance improvement workshops.
• Build and maintain an up-to-date volunteer database (skills, locations, level of engagement).
• Address daily volunteer-related challenges and ensure a positive and motivating working environment.

2. Supervision of the University Students Scholarship Project – “Qusai Scholarship”

• Plan and fully oversee the implementation of the university scholarship project.
• Follow up on registration, initial screening, verification processes, and ensure students’ compliance with scholarship criteria.
• Coordinate orientation sessions for accepted students and provide ongoing support throughout the scholarship period.
• Monitor required volunteer or academic activities of scholarship beneficiaries.
• Prepare periodic reports on project progress, challenges, and achievements.
• Communicate and coordinate with universities and partners to ensure smooth implementation of the scholarship.

3. Coordination Between Volunteer Teams Inside and Outside Syria

• Facilitate communication between in-country volunteer teams and external support and expertise teams.
• Organize regular meetings for knowledge and experience exchange between both groups.
• Share updates and priorities between teams and ensure integration and complementarity of roles.
• Develop effective internal communication mechanisms (communication channels, meetings, working documents).

4. Planning and Implementation of Activities and Events

• Develop monthly activity plans (workshops, sessions, campaigns, and volunteer initiatives).
• Coordinate logistical arrangements to ensure readiness of activities (venue, materials, attendance lists).
• Ensure activities align with the objectives of the Athar Program and the organization’s strategic direction.
• Follow up on field implementation to ensure quality and active participation.

5. Documentation, Reporting, and Monitoring

• Prepare monthly and quarterly reports highlighting activity progress and performance indicators.
• Provide clear inputs to the MEAL Department regarding monitoring and evaluation processes.
• Document impactful success stories related to volunteers, beneficiaries, and the scholarship program.
• Regularly update databases related to activities, participants, and outputs.

6. Compliance with Policies and Standards

• Ensure adherence to organizational policies, particularly those related to safeguarding, professional conduct, and accountability.
• Immediately report any incident or risk occurring during field activities.
• Maintain confidentiality and respect the privacy of volunteers and beneficiaries.