You will effectively perform various activities throughout administrative and support the procurement cycle in Syria Office to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of operation department in delivering and purchasing activities by applying the principles of stewardship, integrity, transparency, and accountability.
- Assists in office and property maintenance.
- Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
- Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
- Assist the Admin Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
- Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
- Purchase items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
- Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist in the timely payment to vendors; and follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.
- Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
- Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
- Perform other tasks as deemed necessary by supervisors or management to support the goals and objectives of the Operations Department.
- Bachelor’s degree in business administration, Commerce, or a related field.
- Minimum of 2–3 years of experience with a local or international NGO.
Preferred Qualifications
Knowledge, Skills and Abilities
- Strong knowledge of local market conditions.
- Knowledge of local market conditions.
- Knowledge of MS Office packages (Excel and Word).
- Strong attention to detail with good organizational, time management, and prioritization skills.
- Ethical conduct in accordance with recognized organizational codes of ethics.
- Strong customer service orientation with excellent communication and interpersonal skills
- Proactive, resourceful, solutions oriented and results oriented.
Required Languages: applicant should be fluent in Arabic and good knowledge of English.
Travel: Must be willing and able to travel up to 40 %.
Supervisory Responsibilities: no Supervisory Responsibilities.
Agency REDI Competencies (for all CRS Staff):
Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Personal Accountability – Consistently takes responsibility for one’s own actions.
- Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
- Builds and Maintains Trust - Shows consistency between words and actions.
- Collaborates with Others – Works effectively in intercultural and diverse teams.
- Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.
Agency Leadership Competencies:
- Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
- Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
- Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer
Application Submissions Guideline:
Anyone interested in applying should send a CV and a Cover Letter by email to LB_HR@crs.org
The subject of the application should be "Procurement and Admin Assistant (6-month period)"
Deadline for submissions is 1st February 2026 COB.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.