Job ID: SYR_041
Job Title: HLF Procurement Officer
To Work for: Help
Country: Syria
City: Damascus.
Field of Work: Humanitarian/Disasters
Job Type: Fixed-term contract.
Military service: Not Specified
Minimum Education Level: Bachelor
About Help:
Help – Hilfe zur Selbsthilfe e.V. is a non-profit, independent organization that was founded during the war in Afghanistan in 1981 and is now active worldwide. With an annual project volume of more than 60 million euros, Help provides emergency aid in the event of disasters and sustainable reconstruction with and for people in need, primarily in Africa, Asia, and Europe. As a globally operating humanitarian aid organization, Help receives high recognition through funding from national and international donors and is committed to national and international humanitarian aid standards as well as the transparent use of funds and impact monitoring.
About the Role:
The HLF Procurement Officer supports the implementation of procurement and supply chain functions within the HLF Syria programme and serves as the primary operational focal point for local partner organisations on day-to-day procurement matters.
The role supports the implementation of procurement processes and procedures in line with Help requirements, donor regulations, and applicable operational standards. The Procurement Officer works closely with partner organisations, the Procurement Manager, and relevant stakeholders to ensure effective coordination and follow-up of procurement activities. The position requires strong organisational skills, sound professional judgement, and the ability to independently manage routine procurement processes within established procedures and approval frameworks while maintaining close coordination with the Procurement Manager.
• Key Responsibilities:
Set-up Phase
• Support the roll-out of existing Help and HLF procurement policies, systems, tools, and operational procedures within the Syria context.
• Support implementation of procurement workflows, documentation standards, filing systems, approval processes, and procurement tracking tools.
• Assist in establishing supplier records, procurement documentation systems, procurement trackers, and procurement coordination routines.
• Support the establishment and maintenance of procurement filing systems and documentation standards.
• Support orientation of relevant staff, partners, and stakeholders on procurement procedures, documentation requirements, and compliance expectations.
• Support assessments of partner procurement systems and contribute to identifying procurement-related capacity strengthening needs.
• Assist in preparing procurement templates, guidance materials, and practical tools for partner organisations.
Implementation Phase
• Conduct and support procurement procedures for HLF operations in Syria in accordance with applicable procedures, thresholds, and donor requirements.
• Prepare and maintain procurement documentation, including RFQs, tender files, bid evaluations, contracts, supplier records, and procurement trackers.
• Ensure complete, accurate, and audit-ready procurement documentation and digital filing.
• Support supplier sourcing, market assessments, quotation collection, supplier vetting, contracting processes, and delivery coordination.
• Monitor procurement timelines, supplier performance, delivery progress, and outstanding procurement actions.
• Identify and escalate procurement delays, documentation issues, supplier concerns, compliance risks, and operational bottlenecks.
• Support procurement-related troubleshooting and operational follow-up as required.
Partner Procurement Support & Capacity Strengthening
• Serve as the primary focal point for partners on routine procurement matters and implementation-related questions.
• Provide practical guidance on procurement documentation, procurement workflows, supplier selection, and compliance expectations.
• Review partner procurement documentation for completeness and compliance and follow up on identified gaps.
• Support partners in strengthening procurement documentation, filing systems, procurement planning, and procurement compliance practices.
• Support implementation of procurement-related trainings, mentoring activities, and practical guidance sessions.
• Identify recurring procurement challenges and communicate lessons learned and recommendations to the Procurement Manager.
Procurement Compliance, Risk Management & Audit Support
• Support compliance with Help procurement procedures, donor requirements, internal controls, and applicable standards.
• Conduct routine procurement documentation reviews, spot checks, and compliance follow-up activities.
• Support audit preparation processes, procurement reviews, and implementation of corrective actions.
• Ensure procurement records remain complete, accessible, and audit-ready.
• Maintain regular communication with partner organisations, suppliers, and internal stakeholders on operational procurement matters.
• Escalate issues requiring strategic decisions, policy interpretation, procurement exceptions, or significant compliance risks to the Procurement Manager.
• Undertake other relevant ad hoc assignments as required.
Education:
• Higher education or completed vocational training in Procurement, Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field.
Experience:
• Minimum 2–3 years of relevant professional experience in procurement, logistics, supply chain management, or operational procurement support.
• Experience in humanitarian, development, NGO, or complex operational environments is highly desirable.
• Familiarity with donor procurement procedures, procurement compliance standards, and documentation requirements is an asset.
• Experience working with local partner organisations or partnership-based implementation models is highly desirable.
Skills & Competencies:
• Strong organisational skills with the ability to manage multiple procurement processes, deadlines, and follow-up actions simultaneously.
• Strong attention to detail and a structured working style.
• Strong communication and stakeholder coordination skills.
• Practical problem-solving skills and sound professional judgment.
• Ability to work independently and collaboratively within diverse, cross-functional, and geographically dispersed teams, including virtual working environments.
• Experience in conflict-affected or operationally constrained settings is an asset.
• Fluency in English and Arabic, both written and spoken.
• Willingness and availability to travel regularly within Syria, as required.
Please send your CV and Cover letter along with the Job ID
Required employees’ number: 2
Posted On: 07.11.2026
Expiry Date: 15.11.2026
CV Language: English
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.