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The Finance Assistant/Cashier is a key member of the finance team at Capital Level. S/he is responsible of the cash and cheque payments to expats, nationals, and Suppliers from the preparation of the documentation and recording the entries in the cash and bank book of to ensure compliance and allocation.
Objectives :
- Ensure that payments are made efficiently and on a timely manner as per ACTED internal rules and processes in terms of compliance and validation
- Ensure that the capital accounting books are correctly maintained and updated for a smooth monthly reporting
- Ensure that the allocation and information of the cash and bank books are correct and compliant
- Ensure that monthly reconciliations are matching
- Ensure that all documentation is properly scanned and archived as per ACTED standards
Cash Management
- Ensure expats’ benefits & reimbursement are paid on a timely manner, and the supporting documents are in line with ACTED regulation in liaison with the HR
- Proceed with the supplier’s payments in cash whether it be through MTA or direct cash payment and ensure the completeness of documentation
- Proceed with the running costs advances and advances’ returns monitoring on a regular basis
- Monitor the cash balance as per the needs in respect to the allowed limit and assist in the monthly cash request to HQ
- Count and validate the cash across the cash book on a daily, weekly, and monthly basis before submitting it for approval to the finance supervisor for monthly closure; and report variances if any
- Proceed with any payments in CHQ, insure the completeness of documentation.
- Ensure sufficient cash in the safe and liquidity in the bank to facilitate payments.
Accountancy Management and control
- Register payments voucher once the payment is processed in the cashbook on a daily basis
- Make sure that allocations are correct and matching the allocation table/Time Sheet
- Make sure that all information in term of accountancy is in line with ACTED standards (accounting codes – harmonised description – third party codes, allocation, etc.)
- Control that logistics and human resources procedures are respected
- Prepare and record vouchers for any exchange currency in the concerned accountancy book.
- Prepare and record vouchers for any cash transfers between accounting books and make sure they are matching through the necessary references
Archiving Management
- Make sure the vouchers’ numbers and dates are matching the accounting records and they are stamped PAID
- Make sure all payment vouchers and supporting documents are compliant to ACTED procedures, scanned, and archived as per ACTED policy
- Validate and Provide samples to the compliance when required for the auditors
Other Tasks:
- Collect Time Sheets
- Any other tasks assigned by the line manager
Key Performance Indicators
- Number of accurate & timely submission of cash and bank books
- Number of timely matched cash count and bank reconciliations
- Number of archived scanned vouchers & missing
- Number of complete & timely providing samples to the compliance
- Feedback from compliance
- Bachelor’s or Master’s degree in Accounting or a related field;
- Fluent English and Arabic (written and spoken);
- Excellent writing and communication skills;
- At least 6 months work experience with an INGO in an emergency and/or development setting.
- Ability to work under pressure in a high-pace environment;
- Good organisational and prioritisation skills;
- Proficiency in Microsoft Office, Microsoft Excel and Publisher;
- Strong interpersonal skills
- Strong analytical skills
Interested and qualified applicants should apply by filling out the application form through this link
Finance Assistant - Damascus – Fill in form
Only the shortlisted candidates will be contacted.
By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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