Objective 1: Positioning, building and maintaining good relations with the Syrian government/Technical Ministries and its affiliated directorates, NNGOs, INGOS and other key stakeholders

Establish and maintain contacts with representatives of the ministries, other national authorities, and humanitarian partners.

When requested, support the Country Representative in organizing senior meetings with the local stakeholders and partners.  Prepare briefing materials, agendas, minutes of meetings, presentations.

Contribute to the work of other departments of the mission in relation to the activities requiring involvement of ministries and local authorities by identifying relevant focal points at ministries for ACF staff to ensure proper follow up and accountability on jointly implemented projects;

Anticipate arising key challenges with partners in terms of coordination and communication and propose alternative solutions to the Country Representative and the SMT/ESMT

Organize (and participate in) external meetings, consultations with the ministries, other local authorities, and partners. Representing Country Representative in external meetings/event when required

Lead and contribute to negotiations with technical ministries

Coordinate with the ministries and local authorities for Memorandum of Understanding (or any other official document) preparation and signature.

 Objective 2: External Communication With Key Stakeholders

Schedule and organize internal management meetings (ESMT) as requested by the Country Representative.  Collect inputs, draft, and communicate the agenda on behalf and as requested by the Country Representative/ Security Manager. Timely prepare the meeting notes and disseminate meeting notes to all participants.

Archive minutes of the meetings listed above

Revise mission correspondences and when needed, draft new templates for correspondences, ensure, when needed, all documents are translated from Arabic to English and vice versa.

Ensure Missions letters of requests are accurately submitted to achieve objectives

Ensure all the official correspondence both physical and soft copies is being archived

Share periodical (quarterly, semi, yearly) reports to selected local partners and stakeholders (Ministries, Local NGOs).

 Objective 3: Risks Management and Mitigation

Foresees and identifies risks related to relations with critical stakeholders, and timely communications to the Security Manager/ Compliance Manager

In cooperation with the Country Representative and Security Manager, proposes and implements measures to mitigate risks with critical stakeholders

Collaborates with the Compliance Manager and the Compliance and Risks Officer

 Objective 4: Management and Administration

Validates documents drafted by the administration department

Validates the quality of translation

Oversees timely archiving  

Objective 5: Support to Advocacy

Contribute to the Access agenda

Contribute to the Mapping of stakeholders

Participate in advocacy meetings