HR Duties:

• Support the HR Manager in the day-to-day running of base HR operations.
• Maintain and update the HR Department’s filing system and ensure all personnel files are complete.
• Provide regular reports to the HR Manager in the agreed format.
• Supervise HR Assistants and ensure accuracy in day-to-day tasks.
• Maintain confidentiality and integrity of all employee-related data and records.
• Follow up on all HR tasks assigned by the HR Manager.
• Coordinate internal and external staff training sessions in collaboration with relevant departments.
• Follow up on mandatory trainings (e.g., compliance, safeguarding, security) and ensure staff completion and documentation.
• Support in identifying training needs and maintaining a training database for staff development planning.

Recruitment & Onboarding:

• Lead the recruitment process including job postings, shortlisting, interviews, and documentation.
• Oversee the onboarding and induction process for new staff and ensure completion of required documentation.
• Ensure reference checks and ATC (anti-terrorism checks) are completed properly.

Contracts:

• Ensure all staff have up-to-date contracts.
• Notify staff in advance of contract expirations and renewals and issue the required documentation.
• Ensure all contract terminations are documented and processed properly.
• Track contract expiry dates and coordinate renewals or exits.
• Ensure all personnel files (electronic and hard copies) are complete and up to date.

Leave Management:

• Maintain and update the leave plan for all staff.
• Coordinate with line managers to ensure coverage during staff leave.
• Monitor absenteeism, sick leaves, and provide monthly reports to HR Manager.
• Keep records of all approved leave requests (paper and electronic copies).

Other HR Duties:

• Track HR-related developments in the region such as new policy roll-outs.
• Inform the HR Manager of any personnel issues.
• Ensure all staff have valid GOAL ID cards.
• Ensure that all employee files are current and complete.
• Provide guidance and support to staff regarding HR policies and conflict resolution.
• Assist in conducting staff surveys or exit interviews as needed.
• Prepare monthly HR reports (staffing updates, contract status, leave balances, etc.).